Estimated reading time: 9 minutes
Are you thinking about growing your business brand by importing from China? This move can boost your business and profit. Yet, the import process from China to the USA can seem challenging.
We will simplify the critical steps of the entire import process. It will help you become an import expert and open exciting business opportunities.
8 Steps to Buy and Import from China to the USA
Importing from China involves a few steps. Choose your perfect product, then your supplier. You will also need help from a company with expertise in Global Supply Chain.
Once you’ve found it, focus on the paperwork. Get your documents ready so your products pass customs in the USA. This paperwork is like entrance tickets that allow your shipment to pass through.
Finally, you’ll choose how to ship your products across the nation. Let’s discuss each step in more detail!
Step 1: What Will You Sell?
The first step is settling on the perfect product. Start your research by looking online or attending trade shows. You can participate in such shows in person or virtually. Do this to see what Chinese companies are making.
Online marketplaces like Alibaba or Global Sources are great places to start browsing. These websites have many suppliers listed. You can search by product category or browse their selections. Make sure to check out this highly valuable article for additional information: Top Chinese Wholesale Websites to Buy from China.
Step 2: Chat With Potential Suppliers
You must talk with the supplier and finalize the order. Ensure everything you agree on is written down in a formal contract. It protects you and the supplier if anything changes later. Please don’t forget to take a look at this article for additional information: How to Contact Chinese Manufacturers?
Step 3: Obtain Required Documents
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Gather the necessary documents required for your products. We will disclose a list of documents separately in this post.
Step 4: Determine HS Codes
You must identify your products’ appropriate Harmonized System (HS) codes. These codes are used to classify goods for import/export purposes. They determine applicable duties and taxes.
Step 5: Choose Incoterms
A few rules standardize responsibilities and risks. The incoterms do so between buyers and sellers. They help clarify who pays for specific costs. These costs include transportation and insurance. These terms are applied at different stages of the import process.
Here is an example for better understanding. Incoterms will say who, between you and the supplier, must load goods onto the ship in China.
Step 6: Arrange Shipping
You can book shipping with a freight forwarder. Ensure you pick the correct transport mode based on your timeline and budget.
Step 7: Follow Regulations
Ensure your products comply with all relevant US import regulations. It includes labeling requirements, safety standards, and any necessary approvals.
Step 8: Clear Customs
Upon arrival in the USA, your goods must be cleared by customs. You must provide the required documentation and pay any applicable duties. You will face various import tariffs from China to the US. Thus, you should hire a customs broker to handle the process.
Essential Documents Required to Import from China to the USA
Some paperwork is required to get your products past customs. As said above, think of them as entrance tickets! Here’s a quick rundown:
1) Commercial Invoice
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It is a receipt that shows the things you bought. It also highlights the prices paid, the total funds, and the country you’re shipping from (China, in this case!).
2) Shipping Receipt
This paper proves you paid for shipping and tells where your stuff is going (from China to your address in the USA).
3) Box Breakdown (Packing List)
It lists everything in your shipment, like a treasure map for your boxes! It tells customs officers precisely what’s inside each box.
4) Certificate of Origin
This document shows where your products were made. Some products might need this, like toys or electronics.
5) Extra Paperwork for Some Products
Some products might need extra checks for safety, and special agencies do these checks to ensure the goods are safe for use in the USA. Before you start buying, research any special rules or safety checks. They are for the type of product you’re importing.
What Are the Shipping Options for China to USA Imports?
Below are some options for Shipping from China to the US.
1) Sea Freight
This method is more affordable, but it takes longer. The standard delivery period can be two weeks to a month. For more oversized shipments, sea freight is more advisable. Use this option for products that don’t need quick delivery, like clothes or furniture.
There are two main methods in this option:
- Full Container Load (FCL): You will rent an entire shipping container for your products in this option.
- Less Than Container Load (LCL): Your items share a container with other shippers’ cargo.
2) Air Freight
This method (Air Freight) is quicker (just a few days!) but costs more. Thus, it is a good option for small shipments. It is also suitable for things that need to get there fast, like electronics or seasonal items.
3) Express Delivery Services
You can work with companies like FedEx, UPS, and DHL. They offer door-to-door express delivery services for smaller shipments. Like air shipping, it is also the fastest but most expensive option.
Apart from these, there are also truck freight and rail freight options. However, we won’t consider or recommend them.
Tips to Ensure Quality Control for Imports from China to the USA
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You must ensure the products you get are of excellent quality, just like the ones you saw in the pictures!
1) Pre-production sample approval process
Request a sample of your product. Your supplier can send you a sample of what you want. Ask for this before they start manufacturing a large batch for you. Consider it as your trial run. Check and confirm the specs of the product and its quality.
2) Third-party inspection services during production
For costly or complex products, consider hiring inspectors. They will visit the factory in China and ensure everything is made per your instructions. It can be a good approach for machinery, shoes, clothes, etc.
3) Clear communication of quality standards
Leave no room for misunderstandings. State your needs and expectations clearly. Use as much detail as you’d like. Tell your supplier about the quality you want. Also, tell them about the specifications and labor practices. You must provide more details to ensure the chances for misunderstandings are minimal.
We understand the value of quality assurance when importing from China to the USA. That’s why OwlSourcing offers inspection services and quality control in China. Our experienced inspectors conduct on-site checks at the factory.
Popular Ways to Source Products From China to the USA
Here, we’ll discuss the most popular methods for finding reliable Chinese manufacturers. These methods apply to all products from all categories.
1) Sourcing Agents
You might wonder – What is a Sourcing Agent? Well, sourcing agents are pros. They can help you find the right product and supplier in China. They have experience working in the Chinese market. Yet, their services come with a fee.
2) Online Marketplaces
Using online marketplaces can bring a significant advantage. Platforms like Alibaba help show a wide variety of products and suppliers. Doing this from the comfort of your home eliminates the hassle. Additionally, you’ll familiarize yourself with many product options. It helps make a better-informed decision.
3) Trade Shows and Events
Trade shows are a great way to see many products in person. They are also a way to meet potential suppliers directly. You can ask them about their products, pricing, and minimum order quantities.
Many trade shows are held in China. But, there are also international trade shows where Chinese companies exhibit.
What Are the Common Import Mistakes that Buyers Make?
Mistakes can lead to delays and financial losses. So, there are a few things to consider when importing from China:
Mistake 1 – Underestimating Import Duties and Taxes
Do your homework! Research possible fees and taxes involved in importing from China to the USA. Avoid unpleasant surprises, and be prepared for taxes and any fees involved.
The US government has put up an official website to help with these. There, you can look up import taxes for different products.
Mistake 2 – Not Properly Researching US Regulations for Your Product
Ensure your products follow any safety regulations or other rules set by the USA. For example, toys might need unique labels or testing to make sure they’re safe for children. So, you’ll need to research which one applies to your product.
Mistake 3 – Choosing an Unreliable Supplier
There’s always the cheapest option; research first before you fall for it. Browse all your options. Choose a supplier that has a good business reputation. Someone you can talk to with ease and trust.
You need a supplier who is reliable, communicative, and transparent. It ensures you get high-quality products without the headache of doubting. Here are a few additional tips to help you choose the right supplier.
Below are two tips to avoid this mistake;
Read Online Reviews
The supplier’s previous customers will help you decide. Ask the supplier for contact information for previous clients. When you contact them, inquire about their experience working with the supplier. It will help eliminate any hardships. You’ll choose a supplier while weighing all the facts.
Be Transparent
Growing a solid business relationship with your Chinese supplier helps. It goes beyond just putting in your order. A supplier you’ll get used to and trust will avoid many problems.
Quality consistency will become a guarantee, and trust can quickly be established. Regular updates keep them informed of your needs. They also learn of any changes you might have.
Treating them with respect increases trust and ensures they understand your priorities. Consider visiting their factory in China. This firsthand experience can build a stronger rapport. It can also give you valuable insight into their operation.
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Final Thoughts!
By preparing and planning, you’re on your way to becoming an expert at importing from China to the USA.
Importing trending goods from China can be rewarding. It lets you offer unique products to your customers. But it needs a lot of planning and action.
A China Sourcing Service with knowledge of the local market can help you find suppliers. Moreover, an agent negotiates favorable terms and performs a quality inspection on your behalf. Connect with a sourcing agent, which can ultimately lead to cost savings.
